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September 28, 2023

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General-Senate-Cycle-1-Meeting-Minutes-9.28.2023.pdf General-Assembly-Cycle-3-Meeting-Minutes.docx General-Senate-Cycle-1-Meeting-Minutes-9.28.2023-1.pdf Meeting.Agenda.Cycle_.1.pdf General-Assembly-Cycle-3-Agenda.pdf Redbook-Review-Executive-Cabinet-2.pdf

Meeting Minutes

Associated Students of the University of Utah 2023-2024 ASUU Senate, Cycle #1

General Senate Meeting Agenda September 28, 2023

I.                   Call to Order

  1. Roll Call
    • Hannah Truax | College of Social and Behavioral Studies | Senate Chair
    • Jack Israelsen | College of Architecture and Planning | Senate Vice Chair
    • Lillian Ault | College of Humanities | Senate Parliamentarian
    • Austen Neff | College of Engineering | Senate Treasurer
    • Abigail Taylor | College of Education | Senate Secretary
    • Talea Steele | College of Cultural and Social Transformation
    • Spencer Mukai | College of Dentistry
    • Anna Roelofs | College of Fine Arts
    • Andrea Garcia | College of Health
    • Jennifer Williams | J. Quinney College of Law
    • Sarah Lucas | School of Medicine
    • Mia Woychick | College of Nursing
    • Lindsey Kisielewski | College of Pharmacy
    • Savannah Romney | College of Science
    • Samantha Watrin | Undergraduate Students

| College of Social Work

| David Eccles School of Business

 

III.             Land Acknowledgement

“We acknowledge that this land, which is named for the Ute Tribe, is the traditional and ancestral homeland of the Shoshone, Paiute, Goshute, and Ute Tribes. The University of Utah recognizes and respects the enduring relationship that exists between many Indigenous peoples and their traditional homelands. We respect the sovereign relationship between tribes, states, and the federal

government, and we affirm the University of Utah’s commitment to a partnership with Native Nations and Urban Indian communities through research, education, and community outreach activities.”

 

IV.             Public Forum

  1. Ethan Foley – Student Governance Advisor
    1. Procedures:
      1. Hard copy of the senate schedule
      2. Senate legislative funding procedure
        1. Senators must study this
      3. Robert’s Rule’s Procedures
      4. Basic expectations of Senate procedures
        1. Meant to keep our meetings organized and professional
        2. Questions
          1. Can this be open to the public
            1. Yes, this will be posted online and it is on the wall outside of the office

V.                General Announcements

a.

  1. Senate Social Reminder – Friday, September 28, 2023, 7 pm
    1. Presentation
      1. Address was sent in the Teams chat
      2. Teams thread to share food for potluck
    2. Accountability
      1. Please look at the calendar be at the meetings and check teams and emails
  • College of Fine Arts – Choir concert at 7:30 at Gardner Hall

 

VI.             Executive Committee Reports

  1. Members of the Senate Executive Committee will have time to share out updates from their areas (i.e., what they and their teams are working on.)
    1. Chair Truax
      1. Presentation: Library hours on Sunday, gun safety
        1. Working on a resolution to have the library open earlier on Sundays
        2. Writing for gun safety on campus
      2. Questions
        1. VP Shewell: great idea
        2. Senator Williams: how are we implementing this?
      3. Vice Chair Israelsen
        1. Presentation:
          1. Planning stages of 2 regulations creating more green holistic spaces on campus and against cottonwood gondola
          2. Working on getting CSC together

 

  1. Questions
    1. Foley: What has been done to research the gondola
      1. Research has been done but could use help
  • Treasurer Neff
    1. Presentation:
      1. We have received several requests for money and we are looking through them
    2. Questions
      1. Could we go present the budget at the beginning of the meeting
      2. How do we do budget requests for our CSC
        1. Ethan: we are figuring this out with CSCs, in the meantime, go to the office and talk to Ethan
      3. Parliamentarian Ault
        1. Presentation: CSC, sustainability legislation, mental health legislation
          1. Joint legislation with Bond
          2. Humanities CSC is expanding and they had their first meeting, up in full swing
        2. Questions
          1. Truax: Kudos to Ault to
        3. Secretary Taylor
          1. Presentations: CSC is expanding
          2. Questions

 

VII.          Ex-Officio Reports

  1. Ex-Officio members of the Senate will have time to share out updates from their areas (i.e., what they and their teams are working on.)
    1. Academic Affairs Director Carson
      1. Presentation:
        1. N/A
      2. Questions
    2. Equity, Diversity, and Inclusion Director Estorpe
      1. Presentation
        1. Not a lot to update, hoping to transition to more of an event board
        2. My culture is not your costume workshop
        3. Affinity group directory for growing population
      2. Questions
        1. Traux: what would the affinity fair look like

 

  1. We’re learning the process and are reaching out to groups to have them table to have students learn about organizations they can join
  • Finance Director Subotic
    1. Presentation
      1. Travel budget meeting next week and is working with assembly to make sure Redbook is followed and that finances in bills are followed
    2. Questions
      1. Lucas: Travel funding updates at the beginning of meetings
      2. Neff: Needs the invitation to the Travel budget meeting
    3. Vice President of University Relations Shewell
      1. Presentation
        1. Presidency is working hard, working on campaign goals and everyday committees.
      2. Questions
        1. N/A
      3. Attorney General Ho
        1. Presentation
          1. Creating infographics for Redbook for more accessibility
          2. Tabling for rebook
        2. Questions
          1. N/A

 

VIII.       Old Business

  1. Time updates on any legislation that was introduced during previous
    1. To be brought up next cycle to learn the meeting format

 

IX.             New Business

  1. Time to introduce all new legislation to the Senate
    1. Confirmation of Lindsey Kisielewski – College of Pharmacy
      1. Presentation
        1. Fourth-year pharmacy
        2. Get to know younger students more
        3. Wants to build connections and to bring a school of pharmacy to the lower campus
      2. Questions
        1. Traux: what are you looking to get out of student government

 

  1. I want to put myself in new situations and get to know
  1. Isrealson: hoe connect to younger students
    1. Bing a TA has made it so she can talk to students and bring awareness to younger students
  2. Estorpe:
    1. Building interpersonal connections
    2. Could reach out to FYC to get more involvement
  • Not in collaboration with the school of med
  1. Debate
    1. No debate
  2. Vote
    1. Yes: 11
    2. No: 0
    3. Abstain: 0
    4. Passes
  3. Confirmation of Tri Nguyen – SIO Associate Director
    1. Presentation
      1. Wants to help international students in a variety of ways
      2. As an international student, would like to help students like him through their struggles
      3. Wants to help students become more involved in school
    2. Questions
      1. Neff: Why did you choose Utah?
        1. Wanted to study here because we have an amazing finance program and wanted to be able to get out into the Utah nature
      2. Israelsen: why is your first priority if confirmed into the position
        1. Wants to make amends to Utah Global and help make the
      3. Lucas: What does success look like in your role?
        1. Helping people a non-traditional student and helping them to become more involved
      4. Debate
        1. No
      5. Vote
        1. Yes: 11
        2. No: 0
        3. Abstain: 0

 

  1. Passes
  • Barristers Ball Budget Request – College of Law SBA
    1. Presentation
      1. Sponsor social events to build wellness among students
      2. Would like $4000 for venue rental
    2. Questions
      1. Lucas: How much does it cost to attend? How much do Barrister’s balls cost?
        1. $20
        2. It can cost upwards of $100 to attend at other schools this is a black-tie event to celebrate achievements
      2. Ault: why are we seeing this? Are there any attempts to get departmental money?
        1. SBA is the Law CSC
        2. Questions for SBA, will reach out to them
      3. Estorpe: Is $4000 for the year? what are you going to do to get the rest?
        1. Sonny: the CSC is allotted $4000 unless otherwise voted on by the Senate, ex. If SBA put in another request, it would need to be voted on.
        2. Traux: donors mainly
      4. Neff: what is the normal attendance, this has been
        1. Can’t give exact numbers but most law students attend
      5. Roelofs: Where does admittance go?
        1. Covers food and drink, but isn’t totally sure
      6. Isrealson: is the law school helping
        1. SBA is the one that mainly plans and funds
      7. Debate
        1. Neff: wise to amend to make Senate to pay last
          1. Sonny: may not be totally possible
        2. Mukai: Past $3500
          1. Neff: originally was $7000, they brought it down in exec meeting
        3. Williams: This is very important to law students, this would be in the spring semester
      8. Vote
        1. Yes: 10
        2. No: 0

 

  1. Abstain: 1
  2. Passes
  1. JB 01- Suggestion Boxes - Parliamentarian Ault & Representative Bond
    1. Presentation
      1. Hoping to get students to know who their representatives are and to implement physical suggestion boxes in colleges and in common areas, found in other Utah schools and was highly effective in getting feedback and involvement
      2. Funding of the boxes would be used to install these into the buildings
      3. 8 weeks to fully implement
      4. 17 colleges get one and more around the campus to get involved on campus.
      5. Clarify: An on-campus carpentry shop will be making them; the senator and rep of the college will have a photo in order to show who they are and to be able to
    2. Questions
      1. Roelofs: will there be a specific day to do photos? what do we do for colleges with multiple buildings? Why are we doing a physical box when we could just do a QR code? what do commuter students have to do with this? internally split? How do we plan to educate students on where to put their suggestions? are you expecting the same results when we have such a different campus?
        1. Will be marketing and be part of the transition with
        2. We’re already supposed to have photos on the website, so needs to be done
  • It would be the decision of the individual senator and If we need to make signs we can. There is a QR code being made to ensure accessibility and we can make more of those.
  1. We could, but there are so many posters you see and we risk being lost in the The physical reminder is able to create involvement. It is also a long-time investment
  2. We are trying to create more campus-central ideas
  3. One side is specific ECAB and the legislative is the other. This is something that should become more prevalent in the future

 

  • Primarily commuter school and yet they have a higher involvement
  1. Neff: how many boxes for colleges
    1. One box per college and in a high-traffic area
  2. Israelsen: how do you envision a collection of responses,
    1. Is flexible and hopefully will meet with fellow colleagues to designate and potentially write bills
  3. Steele: How would we deal with Vandalism
    1. They will be secured, but there is not much we can do to prevent vandalism, but we can prevent stealing
  4. Estorpe: Overall budget?
    1. $19,500, $13,000 from the general reserve
  5. Kisielewski: what is the point of having the ten extras? is our budget overkill then?
    1. To benefit students who may not be declared and to create more advertising for ASUU
    2. Made it so that they can be moved and they are effective
  6. Romney: clarification, with sciences and mines combined how do we deal with different buildings? How does marketing look like for this?
    1. We have factored this in
    2. Will be for the reps to advertise
  7. Lucas: mentioned multiple Where are they going to be placed? How will QR data be given to us?
  8. We are allocating $19,500 for implementation and ordering and to cover all bases, under budget would be equally dispersed
  1. It will be placed according to university policy and fire codes
  • Teams or email for now
  1. Traux: history of hate speech in suggestion boxes to hold accountability, how do we deal with this? what will be said on the box? how will we be able to help students who may not be able to reach due to disability?
    1. UID and Name on the form and have resources available. Digital has to include UID and name no matter what to access form

 

  1. It will just say ASUU Suggestion Box and further details will be sorted
  • Reasonable accommodation can be made
    1. Debate
      1. Lucas: this legislation is very well thought
    2. Vote
      1. Yes: 10
      2. No: 0
      3. Abstain: 1
      4. Passes

 

X.                Senatorial Forum

  1. Time for Senators to share with the group regarding any initiatives, programs, or projects of interest. This is a great opportunity to recruit fellow Senators for
    1. Vice Chair Israelsen announces CSC taskforce in collaboration with Redbook Steering Committee to address potential changes to the College Student Council Structures.
      1. Just wanting to make sure students are represented and make it more equitable in involvement
      2. Steele: is this create CSCs for all colleges?
        1. Some colleges have CSCs to create new or to edit current CSCs
      3. Creating a sign up
    2. Academic senate is October 2nd on Zoom, if you’re not getting those emails, talk to Ethan or Hannah

XI.             Adjournment

Motions: Lucas, 2nd Roelofs 8:41 pm